TSANZ Poster Guidelines

There are three different types of TSANZ posters, 'Thematic' posters, 'Discussion' posters and ‘Late-breaking abstracts (LBA)’ posters. Acceptance emails specify which poster type a poster is accepted as. Posters with a time against them in the program are a Discussion Poster. 

Posters will be on display in the Exhibition Hall from Saturday 30 March to Tuesday 2 April. Please put up your poster as early as possible so that delegates are able to view your poster prior to the poster session.

All posters are considered for the Best Poster Award. From each session, a poster will be nominated for the award and moved to the Best Poster judging area between Monday morning and Tuesday afternoon after their session. Please do not remove your poster until the end of the ASM.

Registration

All presenting authors (oral and poster) must register and pay to attend the Meeting by 1 February 2019 to be included in the handbook. Registrations are open and earlybird registration closes on 18 January.

Registration for the Meeting is not yet open, however we invite you to sign up for email updates so we can inform you when registration is available.

Student Registration:
Students must submit a letter from their supervisor defining their student status and include a copy of their current student card when registering for the Meeting. On registration, students will be asked to email this documentation to tsanzsrs@theconferencecompany.com.

Thematic Poster and Late Breaking Posters

Thematic and Late Breaking Abstract (LBA) Poster presenters will have a dedicated viewing time beside the poster immediately following the posters selected for discussion. Poster presenters are required to stand by their poster in the Poster Hall during viewing time so the poster mentors and other attendees are able to ask questions.

Discussion Posters

Poster Discussion Presentations will be a brief oral presentation made in a meeting room without the presence of the poster.

  • Presenters will be informed of their individual presentation times by email closer to the meeting.
  • Presenters will have strictly 3 minutes to summarise the research methods and results, using no more than 3-4 PowerPoint slides for illustration.
  • PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup.
  • Presenters must include a Disclosure slide at the start of their presentation. More information found below.
  • The slides should only be used to display charts, tables or figures essential to the research with a maximum of 4 slides.
  • There will then be 3 minutes for questions.
  • Immediately following the session, poster presenters are required to stand by their poster in the Poster Hall during viewing time so the poster mentors and other attendees are able to ask additional questions.
  • Please load your PowerPoint presentation in the Speakers' Preparation Room at least 2 hours prior to the start of your session. The Speakers' Preparation Room is located in Room 4 and is open at the following times:
    Saturday: 0730-1700hrs
    Sunday: 0700-1700hrs
    Monday: 0700-1700hrs
    Tuesday: 0700-1530hrs
  • Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.
  • Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson

Slides for your Disclosure Statement

Please download the Powerpoint disclosure slides. These slides are for all presentations. 
One of these slides needs to be included at the beginning of each presentation.

  • If you have any conflicts of interest, please indicate on the first slide and include at the start of your presentation.
  • If you do not have any conflicts of interest, please include the second slide at the start of your presentation.

These will be reviewed at the Speakers' Preparation Room and if you have been unable to include a slide the technician will automatically include a slide noting that The Faculty Disclosure Statement was not returned.


Guide for preparation of posters

Posters should be self-explanatory so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.

SIMPLICITY is the key:
- brief captions
- tables that are few in number but clear
- succinct text

Poster Size
- Posters must not exceed the space of 1186 high x 900 wide (millimetres).
- Portrait orientation is required. Larger posters cannot be accommodated.
- Poster boards will be Velcro compatible.

  1. INITIAL SKETCH. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
  2. ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.
  3. FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"
  4. BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.
  5. TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photostatically enlarged 50% makes text readable from 1.5 metres.
  6. MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
  7. SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?